In general, Polish companies receive invoices from their suppliers in a paper form. The traditional post communication is still very popular although the purchaser and the supplier usually communicate electronically at the stage of proposals collection.
More than 50 percent of the respondents asked “In what form are invoices collected in your company?” answered that they received invoices in the paper form.
Reluctance and various concerns about introducing changes into an enterprise make companies keep to the traditional form of receiving invoices, which is time and labour-consuming but also much more expensive. Twenty four percent of the respondents said they received invoices by e-mail. This form is chosen naturally due to its simplicity and no involvement of additional personnel in the process; however it is not the simplest solution available in the market, and it does not offer automation of the payment process. Over 20% of respondents said that their companies used electronic invoices/EDI. It is the Electronic Data Interchange that is the most effective form of collecting invoices that combines the possibilities of information technology and telecommunication. It allows a company to eliminate paper documents and increase efficiency of all trade-related activities. EDI is the simplest method of processing trade transactions with the exclusion of painstaking tasks of creating, copying and sending paper documents.
Advantages of e-invoices are obvious and include the savings of time and money, improved financial liquidity related to a limited risk of documents overdue and possible payment gridlocks as well as enhancement of business processes and environmental protection. When you decide that it is the time you introduce this tool into your organization, take a look at how to use e-invoices and persuade your suppliers to follow:
About the survey: the questionnaire conducted during the Marketplanet OnePlace Conference in Sopot was aimed at gathering data on the use of e-invoicing by companies and the factors that make companies reluctant to implement it. The survey was carried out on 10 and 11 March 2016 among 60 participants of the conference – managers and directors for purchasing, finance and IT. The question quoted above was a multiple answer question.