E-catalogues of products and services facilitate placing purchase orders and minimize errors during the purchasing process. Why is it advisable to use e-catalogues?E-catalogues reflect commercial conditions that have been negotiated with suppliers. As the range of products contained in e-catalogues is standardized, the purchaser does not have to define the item specification or verify the delivery terms, which makes the purchase order process easier and faster.
Use e-catalogues to monitor the purchasing process
E-catalogues give companies the opportunity to optimize the purchasing process. E-catalogues enable a purchasing organization to centrally manage the product ranges, standard of purchased products and services, and commercial conditions. As a result, the function of the purchaser may be decentralized – the entire organization may have access to the purchase of selected products and services from reliable suppliers and based on contracts that are compliant with the adopted purchasing policy.
An additional advantage of using e-catalogues is the reporting option. With standardized process of managing the portfolio of products and services, the purchaser may easily analyze the record of purchases, expense statistics and the level of turnover generated from cooperation with individual suppliers. The product ranges defined in e-catalogues usually have precisely attributed prices, units of measurements or material indexes, which is helpful for purchase planning and stocks monitoring.
Six key advantages of electronic catalogues:
- Elimination of paper documents
- Elimination of errors related to the commercial conditions of deliveries
- No need to create product specifications
- Reduced workload related to the approval process, archiving and submitting purchasing documents
- Reduced time of purchase completion
- Monitoring of the purchasing process within an organization
The Marketplanet purchasing platform offers the e-catalogue functionality to assist purchasers in both placing purchase orders for goods and services and analyzing the entire purchasing process. As the standard time needed for recurrent activities is reduced, the company may easily verify if its purchasing policy complies with the objectives.